Senior Administrative and Human Resource Executive (1 Year Contract renewable)

You will assist the Finance and Admin Director in a wide array of general office administration duties and human resource function. Some of the functions you will undertake but not limited to are:

RESPONSIBILITIES

Admin Function:

• Handle and maintain general office administration such as issuance of staff access card, keys
• purchasing of office stationery and office supplies
• Oversee office maintenance (general upkeeps of computer / laptop Singapore / printer / office equipment assets)
• Management of office corporate accounts issuance for Factiva, BT conferencing, SPH etc
• Liaise with Contractors on facility management and supervising office cleaner
• Receptionist duty and Appointed office fire warden
• Travel arrangement for all staff including Hotel booking if required
• Logistical planning of media and workshop trainings, liaising with 3rd party supplier etc (if required)
• Gebiz monitoring , reviewing of published tenders and uploading of RFP submissions)
• Updating and coordination of office Business Continuity Plan (BCP) procedures
• Various ad hoc duties as and when required

HR Function:

• Assist with general HR responsibilities
• Prepare employment contracts, confirmation and all HR related letters
• Assist in recruitment, employee communications, training and development admin support
• Performance management process/performance improvement process: assist in ensuring timely execution and follow-up
• Handle immigration matters eg. Application / Renewal / Cancellation of Work Passes
• Create, update and maintain staff personal files, HR data and the HR filing system
• Administration of staff leave and medical records, insurance enrolment/termination and claims
• Complete various statutory surveys and reports required by MOM, CPF Board, etc
• Coordination and setup of newcomer work station eg IP phone configuration and desktop/laptop/monitors as well as clearance for leavers of IT equipment

REQUIREMENTS

• Diploma in Business or HRM or HR Certification
• 3-4 years’ experience in Administration and HR Function
• Familiar with Singapore labour law, HR practices and legislation
• Proficient in MS Excel and MS Word, SAP.
• Resourceful, discrete, organized with good administrative and interpersonal skills
• Independent worker and take ownership of the responsibilities
• Flexibility to attend to work overtime when necessary
• Excellent written and verbal communication skills
• A team player with desire to strive for continuous improvement in a fast-paced work environment

Interested applicants may apply by sending in your updated resume (in MS Word format) stating expected salary together with a recent photograph to recruit.sg@hkstrategies.com

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